The City of Tega Cay's billing software is coming out of the dark ages, making it possible for customers to pay online, officials said.
That's because officials are upgrading the city's dated software to an integrated system.
"It will make us more professional and efficient in our day to day operations," said Dora Perry, Tega Cay assistant city manager and human resources director.
The Tega Cay City Council, during its regularly scheduled Feb. 23 meeting, gave its approval to forge ahead with the software upgrade, which will cost $70,906, Perry said. The software will be leased over a four-year period. Annual payments will be an estimated $18,000.
Yet, the purchase will not affect taxpayers, Perry said.
Instead, officials will pay for the software by using storm water and Tega Cay utilities revenues as well as money from the general fund; however, payments will be deferred until the city's 2009-2010 fiscal year, she said.
The software, purchased from Easley-based CSI Technology Outfitters, will be a welcome change from the current software, Mayor Bob Runde said.
"Our software is not integrated," he said. "It's a time saving issue."
Two staff members normally spend two days keying payments into the city's DOS software. But the new system will change that.
"It will allow them to scan payments as well as accept online payments, which should cut down on the amount of time it takes to post," Perry said.
The online payment will directly post to customers' accounts. Perry estimated about 80 percent of Tega Cay customers will take advantage of paying online while 20 percent will still mail or bring their payments to the office.
The new system also will help save money. Forms for business licenses will be printed off a laser printer as opposed to the city's Dot matrix printer.
"With a Dot matrix printer we have to use preprinted forms," she said. "With a laser printer, we don't have to have preprinted forms."
That means more money for the city when it stops ordering preprinted forms.
The system, yet to be ordered, is expected to arrive mid-April, Perry said.
The new system is expected to be up and running by October.